Ensure full visibility from warehouse to delivery by mastering the shared tracking document.
In the world of group buying and agent services, organization is key to a smooth experience. The GTBuy tracking spreadsheet is your central command center, providing full visibility
The Three Pillars of Tracking
For effective tracking, three pieces of data are essential. Consistently recording these in your GTBuy spreadsheet maintains clarity and prevents delays:
- Inspection Dates (QC):
- Parcel Weights:
- Tracking Numbers:
- Parcel Weights:
The Tracking Workflow: Step-by-Step
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Warehouse Reception & QC Entry
Once your items arrive at the agent's warehouse, the Inspection Date
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Consolidation & Weight Update
After your parcel is packed and weighed, the Parcel Weight
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Shipment Dispatch & Tracking
Upon payment and dispatch, the agent provides the Tracking Number. This must be entered immediately. A clickable link to the carrier's tracking website is highly recommended for easy access.
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Transit Monitoring
Using the tracking number, you can follow your parcel's movement through international hubs, customs, and local delivery. The spreadsheet serves as a single reference point for all participants in the group buy.
Best Practices for Full Visibility
✔ Use a Standardized Format
Agree on a date format (e.g., YYYY-MM-DD) and weight unit (e.g., kg) with your agent to avoid confusion.
✔ Designate an Updater
For group buys, assign one person to be responsible for updating the spreadsheet to ensure consistency.
✔ Hyperlink Everything
Turn tracking numbers into clickable links. Consider using cloud links for QC photos instead of large attachments.
✔ Review Regularly
Check the spreadsheet periodically for updates. Set notifications if your spreadsheet tool supports them.